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43-4161.00 - Human Resources Assistants, Except Payroll and Timekeeping


Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.


Key Facts
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Bright Outlook
Career Details
Green Job
Career Details
Current Employment
140,600
Estimate
Forecasted Employment
134,800
Estimate
Change in Employment
-5,800
Estimate
Change in Employment %
-4.1%
Estimate
Tasks
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Tasks
The tasks listed below can be performed to prepare you for a career in this field.
Core
  • Explain company personnel policies, benefits, and procedures to employees or job applicants.
  • Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
  • Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
  • Examine employee files to answer inquiries and provide information for personnel actions.
  • Gather personnel records from other departments or employees.
  • Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
  • Compile and prepare reports and documents pertaining to personnel activities.
  • Provide assistance in administering employee benefit programs and worker's compensation plans.
  • Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
  • Prepare and set up for new employee orientations.
Supplemental
  • Process and review employment applications to evaluate qualifications or eligibility of applicants.
  • Interview job applicants to obtain and verify information used to screen and evaluate them.
  • Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
  • Inform job applicants of their acceptance or rejection of employment.
  • Select applicants meeting specified job requirements and refer them to hiring personnel.
  • Arrange for in-house and external training activities.
  • Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
  • Prepare badges, passes, and identification cards, and perform other security-related duties.
  • Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
All data sourced from US Department of Labor, Employment & Training Administration O*Net Database.
Knowledge
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Knowledge

The items listed below are organized into sections that contain knowledge useful for pursuing a career in this field. Each section also contains a "Percentage of Importance" statistic that shows how relevant an item is to the occupation.
 Personnel and Human Resources
  • 88%
    Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
 Clerical
  • 82%
    Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
 Customer and Personal Service
  • 75%
    Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
 Administration and Management
  • 69%
    Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
 English Language
  • 69%
    Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
 Computers and Electronics
  • 57%
    Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
 Education and Training
  • 53%
    Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
All data sourced from US Department of Labor, Employment & Training Administration O*Net Database.
Tools
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Tools
The tools listed below include machines, equipment, tools, and software that is useful for individuals who are interested in this career.
 Computers
  • Desktop computers
  • Personal computers
  • Mainframe computers
 Computer data input devices
  • Scanners
 Duplicating machines
  • Photocopiers
  • Photocopying equipment
  • Laser facsimile machines
 Paper processing machines and accessories
  • Document binding equipment
 Calculating machines and accessories
  • 10-key calculators
All data sourced from US Department of Labor, Employment & Training Administration O*Net Database.
Technology
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Technology
The technologies listed below include machines, equipment, tools, and software that is useful for individuals who are interested in this career.
 Business function specific software
  • ADP Enterprise HR
  • ADP Workforce NowHOT
  • Employee performance management system
  • Employee self-service software
  • Human resource management software HRMS
  • Human resources information system HRIS
  • Oracle PeopleSoft Enterprise Employee Self-Service
  • Oracle PeopleSoft Enterprise Human Resources
  • Oracle Self-Service Human Resources
  • Oracle TaleoHOT
  • Ultimate Software UltiPro Workplace
  • Workscape HR Service Center
  • Microsoft SharePointHOT
  • Corel WordPerfect Office Suite
  • Microsoft OfficeHOT
 Finance accounting and enterprise resource planning ERP software
  • Enterprise resource planning ERP softwareHOT
  • Oracle PeopleSoftHOT
  • SAP ERPHOT
 Content authoring and editing software
  • Microsoft VisioHOT
  • Google DocsHOT
  • Microsoft WordHOT
  • Word processing software
  • Microsoft PowerPointHOT
  • LinkedInHOT
  • Calendar and scheduling software
  • Google Calendar
  • Microsoft ExcelHOT
  • Scanning software
  • Microsoft Publisher
 Content management software
  • Document management system software
 Data management and query software
  • Database software
  • FileMaker Pro
  • Microsoft AccessHOT
 Educational or reference software
  • Blackboard Learn
  • Learning management system LMS
  • WebCT
 Network applications software
  • Microsoft Internet Explorer
 Information exchange software
  • Email software
  • Microsoft OutlookHOT
All data sourced from US Department of Labor, Employment & Training Administration O*Net Database.
Certifications
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Certifications
The certifications listed below are useful to pursue if you are interested in a career in this field.
 Specialty
 Advanced
 Core
All data sourced from US Department of Labor, Employment & Training Administration O*Net Database.
Licensing
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Licensing
The licensing information below is organized into sections and is useful for pursuing if you are interested in a career in this field.
No specific licensing information is listed for this occupation in the area you have selected.
All data sourced from US Department of Labor, Employment & Training Administration O*Net Database.
Related Programs
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Programs related to this career, offered by participating institution(s), are listed below.

Clicking on the Degree programs in the list below will take you away from the Careers page.
INSTITUTION
PROGRAMS
Peirce College
 Programs
Jobs
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Jobs related to this career may be found on Indeed.com or on the Google Job Search page.